Zoom for beginners: how to best use the app for your video calls – The Verge – How to Extend Zoom Meeting Time (Step-by-Step)
You can also disable attendee annotation altogether. Meetings can have more than one person at the helm. A PR rep might want to cooperatively control a meeting alongside an executive, or a team with more than one lead may prefer to each co-host rather than choose one person over the other.
Whatever your circumstances, you can start a Zoom call and have more than one person be in charge. To use co-hosting tools, you first must enable it in Zoom’s Meeting Settings.
Look for the Meeting tab and choose the Co-host option. Then, when you start a meeting, wait for your co-host to join, and add the person by clicking the three dots that appear when you hover over their video box.
Alternatively, you can go to the Participants window, choose Manage Participants , hover over the co-host’s name, and select More to find the Make Co-Host option. If the option doesn’t appear, ask your account administrator to enable the settings in the Meeting tab for co-hosting privileges.
Zoom lets attendees get into a video call with or without the host being present. Small groups sometimes like this option because they can have a few minutes to chit-chat before the meeting officially kicks off.
In some situations, however, it could be in poor form to have attendees in a virtual room together, waiting for you to start. A better solution is to create a virtual waiting room, where attendees remain on hold until you let them in all at the same time or one by one. Precisely how you enable a waiting room depends on the type of account you have. When you set one up, however, you can customize what the attendees see while they await your grand entrance. People who work with an assistant will love this option in Zoom that gives scheduling privileges to someone else.
Whoever manages your calendar can now schedule Zoom calls for you. To set up the scheduling assistant privilege, log into Zoom, open Meeting Settings , and look under Other. You’ll see a plus sign next to Assign Scheduling Privilege. Add your scheduling assistants by typing their email addresses and finish by clicking Assign. After you add your scheduling assistants, they must log out of Zoom and log back in for the feature to take effect. From this point on, assistants can create meetings for others by using the Schedule tool.
Look for Advanced Options or Meeting Options depending on which version of Zoom you use , and follow the prompts to create a new meeting. Requirements: The primary Zoom account holder and everyone who receives scheduling privileges must all have Pro or Corp licenses. And for webinars, both account holder and scheduler must have webinar licenses.
If you use Zoom more than once a week, there are a couple of keyboard shortcuts worth learning to save you oodles of time. I is for invite. M is for mute. S is for share. For more inspiration on how to use Zoom more efficiently, explore more Zaps you can create with Zoom and Zapier. The Zapier editorial team is an experienced group of writers and editors who want to help people be more productive at work. A freelancer’s simple project management template for Notion.
How to use ConvertKit’s tip jar feature to support your work. How it works. Customer stories. Popular ways to use Zapier. Apps that work with Zapier. Explore Zapier by job role. This Outlook plug drops a Zoom button right into the standard Outlook toolbar and lets you start or schedule a Zoom meeting with a simple click. Another tool for quickly starting or scheduling a Zoom meeting comes in the form of an extension for your favourite browser.
A simple click on the Zoom button and you can start a meeting or schedule one for later with all the information on the meeting being sent via Google Calendar to make it easy for participants to join.
If you don’t have access to any apps – or haven’t installed one – you can run Zoom in a browser. Even if you do have Zoom apps, you can run Zoom in a browser instead. When you click on a Zoom link on a desktop, it will open a quick browser tab that will then launch the app on your device. You can bypass the app and run it directly in the browser instead if you prefer. You might try this if your app isn’t working, or if it’s out of date or if you’re having login problems.
You just have to close the app and return to your browser showing this dialog – and you’ll see the link to join in the browser. It is actually possible to get Zoom working on your TV so you can have a video call on the big screen. We’ve written a detailed guide on the various ways you can get Zoom on your TV that is worth checking out.
You can download the Zoom app on your computer or phone and join any meeting with a supplied meeting ID. You can disable audio or video before joining. You can create a free Zoom account and from there you can create a new meeting, schedule one, join a meeting, share a screen, add contacts, and so on.
You can sign up and download Zoom onto your computer using your work email if your system administrator has a Pro, Business, or Enterprise account. You’ll then want to sync Zoom to your calendar so you can schedule Zoom meetings and invite remote participants to join. If you’re setting up a Zoom Room, you’ll need a computer to sync and run Zoom Meetings and a tablet for attendees to launch the Zoom Meetings.
You’ll also need a mic, camera, and speaker, at least one HDTV monitors to display remote meeting participants, and an HDMI cable to share computer screens on a display, as well as an internet cable for your connection. You’ll also need to download “Zoom Rooms for Conference Room” on the in-room computer and “Zoom Room Controller” for the tablet in the meeting room.
You can then sync those rooms to your company’s shared calendar so employees can see which meeting rooms are available. Early in , concerns were raised about Zoom both in terms of security and problems with unwanted guests known as Zoombombers. The company made moves to counter these issues and reassure users about the importance of security and privacy. This includes simple things like removing the meeting ID from the title bar of the call so if users share screenshots online the meeting isn’t exposed to future abuse.
The rise in prominence of Zoom lead the service to being abused by internet trolls and people with too much time on their hands. Some individuals were hunting down public and insecure Zoom meetings and letting themselves in, then “bombing” other people on the call with graphic videos, pornography and other inappropriate content.
We wrote a guide on how to stop Zoombombing a while back and there are various ways you can prevent this from happening, including securing your calls, preventing screen sharing and even disabling video.
The team behind Zoom made improvements to secure your calls and keep them safe, and as far as we know, Zoombombing is no longer an issue.
Zoom has been updated with security changes to reassure users. One of these has been the requirement for a password as default for Zoom meetings.
This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in. Zoom has made it easy to manage and secure your meetings when they’re happening. There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.
To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically – to remove them from the call for example. It’s now possible to report participants on the call who aren’t welcome or are causing trouble.
As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system. This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom. It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons. When business owners, entrepreneurs, and organizations of all sizes had to find some way – any way – to stay the course and continue providing services to their customers, many turned to Zoom,” Zoom explained.
Visit onzoom. Zoom is available free of charge to anyone and the basic free version offers all the facilities most people will need. However, as with anything, you get what you pay for. Free Zoom offers video conferencing for up to participants, provided the meeting runs for no longer than 40 minutes, at which point attendees are ejected from the conference.
It also supports unlimited one-on-one meetings, screen sharing, chat, virtual backgrounds, whiteboard and more.
The paid version, meanwhile, effectively removes time limits for group video conferences pushing the cap to 24 hours , and also allows the host to record meetings to cloud or on-device storage and schedule repeat meetings. Pro tip: Follow the instructions above for checking your settings beforehand to ensure your Zoom meetings record without a hitch. Muting all participants prevents background noise and unwanted conversations, ensuring that the speaker has — and maintains — the floor.
As you become more experienced with Zoom, learning a few keyboard shortcuts will make your meetings more manageable. Beyond the Zoom meeting best practices above, you should require proper meeting etiquette for any remote meeting.
Set expectations so that participants take your remote meetings as seriously as in-person meetings. Many businesses have scrambled to establish policies, security protocols and tools for remote workers in the COVID era.
Companies that are moving toward long-term remote work arrangements require advanced safeguards against data breaches and cyberattacks. If you need help supporting remote workers securely , Helixstorm has the answers. Contact us today to find out what a difference our managed IT support services can make to your business. Use the Waiting Room Feature The waiting room feature is essential if your Zoom meeting includes confidential information.
How long can you run a zoom meeting –
While the quality of remote meetings has come a long way, companies still struggle to keep attendees engaged and utilize the technology properly. If you’re. A regular Zoom meeting can accommodate up to participants at the same time. This can be increased to participants upon request. Basic is the free version. With a free account you can host up to participants, but calls are limited to 40 minutes unless you have only one other person on.