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Choose Start or Schedule a Meeting. Choose Schedule Meeting. Your PMI is assigned to you automatically as a permanent virtual room. You can start it at any time, or schedule it for a future use. Pro accounts can customize the 10 digit ID. Require participants to be logged into a Zoom account You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room.

To enable this setting: Log into Zoom. Click Meetings. If you clicked Upcoming Meetings , select the desired meeting.

Click Edit this Meeting. Check the box to the left of Only authenticated users can join. Click the drop-down and select Any authenticated Zoom user can join. Click Save. Click the drop-down and select Only authenticated IU Zoom users can join. Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining. To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting.

Scroll to the “Video” section. To the right of “Participant”, click off. Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining. Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves. Enable the waiting room When the waiting room is enabled, participants can’t join the meeting until you admit them.

Enable for a single meeting Log into Zoom. Check Enable waiting room. Enable for all meetings Log into Zoom. On the left navigation pane, click Settings. In the “Security section”, locate the “Waiting Room” toggle. Toggle the “Waiting room” setting on. Once it’s enabled, the toggle will change in color from gray to blue. Zoom Health users and regular Zoom IU users are part of a different Zoom instance, and as such, will be treated as guest participants if attempting to join one anothers’ meetings.

Increase the security of your Zoom sessions to reduce the chance of unwanted attendees i. We recommend using as many of these options as you reasonably can without impacting your course or meeting.

This article applies to: Zoom. If you are discussing any sensitive or confidential information in your meetings, these measures become that much more important. If someone does sneak in, they could listen, capture screenshots, or disrupt the meeting with unwanted video or audio. If someone you don’t know joins your meeting, instructions are available below to Remove a Participant.

If one or more participants are being disruptive or abusive, consider the option to Suspend Participant Activities. Zoom hosts will see the meeting Security icon. Clicking the icon shows a number of useful options in a single menu.

Hosts can toggle the following options on or off during meetings. Active features are identified with a checkmark. Clicking an active feature again toggles it off. Share Screen Turning this option off prevents participants other than the host from sharing their screens.

Chat Turning this option off prevents participants other than the host from using the Chat feature. Rename Themselves Turning this option off prevents participants from renaming themselves in the meeting.

Annotate on Shared Content Turning this option off prevents participants other than the host from using annotation tools such as Draw, Stamp, Spotlight, Text, and Erase when screen sharing is used. This option is only visible to hosts when content is being shared. In addition to using the Security icon menu to control meetings, consider setting the following options when scheduling meetings:. The Waiting Room feature lets hosts control when each participant joins the meeting.

As the meeting host, you can admit attendees one by one, or hold all attendees in the virtual waiting room and admit them en masse. This requires more work by the host, but only allows participants to join if you specifically admit them. Adding this measure can also save you from having to admit them from the Waiting Room, and also automatically provides their Cornell names in the meeting Participants list.

If you are scheduling a meeting where sensitive information will be discussed, it’s best to leave Enable join before host turned off. You can find the option under Meeting Options when scheduling a meeting. Visit Zoom’s Join Before Host help page for more information. It’s strongly recommended that hosts also activate Only authenticated users can join when using this option. The Join Before Host option can be convenient for allowing others to continue with a meeting if you are not available to start it, but with this option enabled, the first person who joins the meeting will automatically be made the host and will have full control over the meeting.

Another option is to assign an Alternative Host. It’s still possible for a meeting to start without you the host even if Join Before Host is disabled. If you have given someone Scheduling Privilege , which allows them to schedule meetings on your behalf, then when that person joins a meeting before you, the meeting will begin and they will be made the host.

After you join, the role of Host can be reassigned to you. Meeting passcodes previously called passwords are now required.

Passcodes are encrypted within the join meeting link and participants can join without entering it. Attendees who only have the meeting number and not the full link that includes the passcode will need to enter this passcode to enter the meeting.

You’ll need to communicate your passcode to those attendees or use a passcode known by them already. By default, screen sharing in Zoom meetings is limited to the host. You can change this if necessary to allow other attendees to share their screens. If you do make this change and decide to return to having screen sharing be limited to the host, while in your meeting:.

This won’t be appropriate when multiple participants will need to share and collaborate, but this restriction prevents unwanted attendees from interrupting the meeting with intrusive sharing. Note that this is only for scheduling purposes. The meeting will not end after this length of time. Time Zone: By default, zoom will use your computer’s time zone.

Click on the drop down to select a different time zone. Recurring meeting: Choose if you would like a recurring meeting, i. Host Video : Choose if you would like the host video on or off when joining the meeting. Even if you choose off, the host will have the option to start their video.

Participant Video : Choose if you would like the participants’ videos on or off when joining the meeting. Even if you choose off, the participants will have the option to start their video. Audio Options: choose whether to allow users to call in via Telephone Only or Computer audio or both.

 
 

 

How to make schedule meeting in zoom – none:

 

However, IU participants can bypass the waiting room and automatically join the meeting by default. If you’d like, you can allow certain types of participants to skip the waiting room and automatically join your meeting:. To secure settings for a meeting that you’ve started, or if you need to handle a disruption if someone has interrupted the session, for example , you have several options.

For more, see Zoom: Managing disruptions during meetings Video tutorial. If you’re using a Windows, macOS, or Linux Zoom desktop client, you can use Zoom’s Security feature in your meeting controls to quickly set some options for a meeting you’ve started; these include locking the meeting, enabling a waiting room, disabling screensharing, and more. For details, see In-meeting security options.

Depending on the size of your meeting, it may be difficult to both run your session and moderate your participants. One or more co-hosts can help with these responsibilities while you conduct your meeting. For details about what co-hosts can and cannot do, see Enabling and adding a co-host.

Restricting chat to only the host allows the host to still be able to take questions from the audience without allowing attackers to spam offensive messages that are seen by all.

To restrict chat:. For more, see Controlling and disabling in-meeting chat. By default, the annotation feature is disabled for Zoom at IU meetings. Once enabled, anyone in your meetings, including your participants, can annotate the screen share. However, once a screen share has started, the host can disable the ability for attendees to add annotations. This is document ativ in the Knowledge Base. Last modified on Skip to: content search login.

Knowledge Base Toggle local menu Menus About the team. Knowledge Base Search. Log in. Options Help Chat with a consultant. Include archived documents. Prevent Zoombombing using Zoom privacy and security features On this page:. You shouldn’t record meetings that may involve critical data or FERPA protected information for example, advising sessions or individual discussions with students regarding their education records, including grades.

If you have a requirement to record a meeting that will involve FERPA or critical institutional information, consult with the appropriate Data Steward on storage and retention requirements. For recommended methods for securing your Zoom meeting, see Secure publicly advertised Zoom meetings.

If your meeting is part of a series, then you’ll need to schedule a new meeting for each session. You cannot change an existing meeting’s ID.

When creating meeting passcodes, keep in mind that some videoconferencing equipment can only enter numbers. If some participants might connect from videoconferencing hardware instead of a computer or mobile device, set a numerical passcode to ensure that they can connect without issue. Require participants to be logged into a Zoom account You can require all participants to be logged into their Zoom accounts before accessing your Zoom meeting room. To enable this setting: Log into Zoom.

Click Meetings. If you clicked Upcoming Meetings , select the desired meeting. Click Edit this Meeting. Complete and send your MS Outlook invitation. You will be prompted to choose Schedule a Meeting or Start a Meeting.

The Zoom Meetings application will start. Chrome Scheduling The Zoom browser extensions allow participants to schedule Zoom cloud meetings directly from the Google Calendar and Firefox. Open Chrome.

Choose Zoom from the top-right corner. Choose Schedule a Meeting. Enable join before host: Allow participants to join the meeting without you or before you join. The meeting will end after minutes for Basic free users if 3 or more people join the meeting. Mute Participants Upon Entry : If join before host is not enabled, this will mute all participants as they join the meeting. If not selected, a random unique meeting ID will be generated. Record the meeting automatically : Check this if you want the meeting to be automatically recorded.

Select if you want it to be recorded locally to your computer or to the cloud video. Alternative Hosts : Enter the email address of another Zoom user with a Pro license on your account to allow them to start the meeting in your absence. Read more about Alternative Host. Calendar: Add to any selected calendar and send out invites to participants. For example, if you choose Outlook , when you click Schedule in the next step, it will open a new appointment in Outlook with the Zoom meeting information already populated and you can simply add invitees as you would with any Calendar Appointment.

Click Schedule to finish, and open up the calendar you have selected. Choose files or drag and drop files. Was this article helpful? Brad Anglin Posted Updated.

 
 

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