How to use Zoom: 10 tips and tricks for better video meetings
It’s worth checking your account settings to make sure recording is enabled before you get started. It’s worth noting that Zoom admins can activate recording for everyone, for users or groups. There’s more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option. Local means you store the video file yourself on your computer or in another storage area.
With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage. When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud.
When the Zoom call begins you should see an option to record on the bottom of the screen. Clicking that then lets you record locally or in the cloud.
If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it. The recording files can be downloaded to a computer or streamed from a browser.
During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded. When the call is over Zoom will automatically convert the recording into a usable MP4 video file. It is possible to record Zoom meetings and calls on mobile too. However, this is done via cloud recordings so you need a paid Zoom membership in order to use this feature.
It’s also worth noting that cloud storage is limited, so be careful how many meetings you record while using the mobile app. These can be found at these locations:. You can easily access Zoom recordings by opening the Zoom app and navigating to meetings. Once there you’ll see a “recorded” tab where you can choose the meeting you need then either play the recording or open it. For cloud storage of your Zoom meeting recordings log in to your account and navigate to the My Recordings page.
Find out more about Zoom recordings here. Zoom has introduced settings that allow you to adjust the audio on your call and remove unnecessary and unwanted background noise. In order to activate this, click into the settings, then find the audio options.
In there you’ll see a drop-down menu with “suppress background noise”. There are varying levels of suppression you can add here. The highest will remove as much as possible, reducing issues with fan noises and dogs barking while the lower levels will still let you play background music on a chilled-out casual call with friends. If you don’t have a perfectly peaceful office to work from then you might find things are a bit noisy and less than professional for your calls.
Zoom offers background noise supression in the app or you can use an external solution, such as Krisp. This will give you minutes a month of really solid noise cancellation on Zoom – or indeed any audio application using a microphone.
Like the Nvidia solution above, you just have to install the Krisp app, then select Krisp as your microphone in the app settings. You’ll then have clear audio. We’ve written a detailed guide on how to use Krisp right here. Since the 40 minute time limit is only for the free plan, you can simply upgrade to a Pro account to extend your Zoom meeting time. In addition to a longer time limit, the pro account enables you to conduct a large meeting with more capacity.
The good news is, you can always extend the meeting minute limit without upgrading your free account. Check out our step-by-step guide on how to use Zoom for more details. Now, as the host, you have to click on the End button at the right corner of the screen. Choose the Leave Meeting button. When the host leaves, the meeting will end for all participants.
Note : Be careful not to click on End Meeting for All. You or a participant may not be able to extend the meeting if you click it. You can then ask the attendees to click on the same Meeting ID. Additionally, you can use this process to add short breaks in between these 40 minute sessions. Just select the Leave the Meeting icon and restart the meeting after your break is over. You can easily cut short a breakout room meeting by selecting Leave Breakout Rooms early.
And if you want to extend the meeting duration of breakout rooms, you need to choose Keep Breakout Rooms Open. Occasionally, Zoom offers a concession in the time limit as a token of appreciation for free Zoom account holders. Free users can carry out meetings longer than 40 minutes on upcoming special occasions, like New Year.
You can either upgrade to the Pro plan or workaround the Zoom meeting time limit without an upgrade. The service does not require meeting participants to join or open an account creating a better user experience.
How Are Nonprofits Using Zoom? We see organizations across the sector using the Zoom suite in a surprisingly diverse number of ways:. The entry level paid plan is Zoom Meetings Pro, which removes the 40 minute limit on free plans. If you expect to purchase 5 or more host licenses or something of equal or greater value , fill out the form below to have a Zoom rep contact you and so we can request a discount on your behalf. For the simplest needs, Zoom offers a free plan for high quality video conferencing with meetings up to 40 minutes in length and participants.
The easiest-to-use free Zoom alternative on this list is also the least well-known one: Jitsi Meet. To get started, you visit its site and start a meeting instantly with a unique URL that gets generated for you right at the top of the main page.
Chances are, everyone on your team has a Google account. However, as with anything, you get what you pay for. Free Zoom offers video conferencing for up to participants, provided the meeting runs for no longer than 40 minutes, at which point attendees are ejected from the conference. It also supports unlimited one-on-one meetings, screen sharing, chat, virtual backgrounds, whiteboard and more.
The paid version, meanwhile, effectively removes time limits for group video conferences pushing the cap to 24 hours , and also allows the host to record meetings to cloud or on-device storage and schedule repeat meetings.
How to Extend Zoom Meeting Time (Step-by-Step Guide + FAQs).
You can download the Zoom app on your computer or phone and join any meeting with a supplied meeting ID. You can disable audio or video before joining. You can create a free Zoom account and from there you can create a new meeting, schedule one, join a meeting, share a screen, add contacts, and so on. You can sign up and download Zoom onto your computer using your work email if your system administrator has a Pro, Business, or Enterprise account. You’ll then want to sync Zoom to your calendar so you can schedule Zoom meetings and invite remote participants to join.
If you’re setting up a Zoom Room, you’ll need a computer to sync and run Zoom Meetings and a tablet for attendees to launch the Zoom Meetings. You’ll also need a mic, camera, and speaker, at least one HDTV monitors to display remote meeting participants, and an HDMI cable to share computer screens on a display, as well as an internet cable for your connection.
You’ll also need to download “Zoom Rooms for Conference Room” on the in-room computer and “Zoom Room Controller” for the tablet in the meeting room. You can then sync those rooms to your company’s shared calendar so employees can see which meeting rooms are available. Early in , concerns were raised about Zoom both in terms of security and problems with unwanted guests known as Zoombombers.
The company made moves to counter these issues and reassure users about the importance of security and privacy. This includes simple things like removing the meeting ID from the title bar of the call so if users share screenshots online the meeting isn’t exposed to future abuse.
The rise in prominence of Zoom lead the service to being abused by internet trolls and people with too much time on their hands. Some individuals were hunting down public and insecure Zoom meetings and letting themselves in, then “bombing” other people on the call with graphic videos, pornography and other inappropriate content. We wrote a guide on how to stop Zoombombing a while back and there are various ways you can prevent this from happening, including securing your calls, preventing screen sharing and even disabling video.
The team behind Zoom made improvements to secure your calls and keep them safe, and as far as we know, Zoombombing is no longer an issue. Zoom has been updated with security changes to reassure users. One of these has been the requirement for a password as default for Zoom meetings. This, combined with virtual waiting rooms , ensures that only those people who have been invited to the call are actually allowed in. Zoom has made it easy to manage and secure your meetings when they’re happening.
There are a range of security tools you can now access with a couple of clicks including the ability to lock the meeting when it has started so no new people can join, remove current participants on the call, muting participants and disabling private chat too.
To access the Zoom security tools, you can simply click on the security button that appears in the window when the call is happening or hover over a participant to interact with them specifically – to remove them from the call for example. It’s now possible to report participants on the call who aren’t welcome or are causing trouble. As well as removing them from the call, you can now send a report to the Zoom Trust and Safety team to handle misuse of the system.
This will help block them from the service in future and interfering with other calls too. In October , Zoom unveiled the public beta for OnZoom. It is described as an online events platform and marketplace that allows paid Zoom users to create, host, and monetise events such as fitness classes, concerts, stand-up or improv shows, or music lessons.
When business owners, entrepreneurs, and organizations of all sizes had to find some way – any way – to stay the course and continue providing services to their customers, many turned to Zoom,” Zoom explained. Visit onzoom. In October , Zoom announced Zapps, or apps that both free and paid Zoom users will have access to within the Zoom platform.
For example, you can use the Dropbox Zapp to share the document you’ve been working on, or you can put up a poll using the Slido Zapp, or you can pull up the Asana Zapp and do updates on team projects.
The first of these Zapps will land by the end of Zoom plans to open the ability to offer a Zapp to more developers in the future. Users will be able to search and add approved Zapps and integrate them directly into their Zoom accounts.
Visit zoom. Zoom lets you create recurring meetings. You can set the call settings you want once and have them be in there every time you plan to meet, and you can join calls using the same URL each time. In the Zoom mobile app, just log in, click schedule, tap the Repeat option, and select a recurrence.
For more info on scheduling meetings in general and all of the meeting settings, see Zoom’s FAQ on scheduling meetings. Zoom lets you record calls as videos. You do need permission to do so though. The meeting host will have to enable recordings in settings. It’s worth checking your account settings to make sure recording is enabled before you get started.
It’s worth noting that Zoom admins can activate recording for everyone, for users or groups. There’s more guidance on recording settings here. In order to record a Zoom meeting, you must choose whether to use the local or cloud option. Local means you store the video file yourself on your computer or in another storage area. With Cloud, which is for paid subscribers only, Zoom stores the video for you in its cloud storage.
When you record a meeting and choose Record to the Cloud, the video, audio, and chat text is recorded in the Zoom cloud. When the Zoom call begins you should see an option to record on the bottom of the screen.
Clicking that then lets you record locally or in the cloud. If you don’t see the option to record, check your settings in the web app under My Meeting Settings or have your account admin enable it. The recording files can be downloaded to a computer or streamed from a browser. During the meeting, you can also see which participants are recording the meeting and those on the meeting will also be told when the meeting is being recorded.
Video conferencing is becoming a commodity with a tendency growing to build it into other collaboration software. Take a look at Nailted or Remeet. They use video conferencing as just another part of their remote work business flow rather than it being a separate entity. It could be the cool sounding name or maybe an element of luck but Zoom seems to have made it to the top with ease.
Having established itself early on in the pandemic I suspect inertia will make sure its reign as a leader is assured for a while yet. Even the story about the company being mostly based in China with the attendant suspicion of surveillance the UK intelligence agencies banned all use of it for classified government business in April for this reason and being happy to conform with Chinese government orders to ban named users seems to have had little effect on its meteoric rise maybe Huawei and TikTok should be asking Zoom for tips!
The free version of Zoom limits you to 40 minute video call duration, up to participants, no option for telephone dial in and no cloud recording. Break out rooms are also included in the free version. Neither the free or paid for versions represent anywhere near the best deal available. The free version gives you:. Both the free and paid versions are a better deal than Zoom! Lark is an almost unbelievable bargain! Lark Suite gives you so much more with messaging, cloud storage and AI language translations as well as being able to build workflows, all for free!
Not so much just a free alternative to Zoom as an entire free collaboration app. It also benefits from a number of free add-ons available from the Google App Store like break-out rooms. Just go to the App Store and search for Meet. It also has the positive of very close integrations with the other Google tools like Calendar and Drive. It is famous for its ease of use, which has allowed organizations to begin using it quickly and saves IT time in the process.
To obtain the best deal and plan, fill out the form below to speak your dedicated Zoom rep. They can help advise as can we and provide an unadvertised discount.
If you would like our help deciding if Zoom or another option is best for you, send us a message or use the form for fastest service. Ease of Use for Users at All Levels. Participants can launch Zoom easily and intuitively regardless of their type of computer or mobile device.
The service does not require meeting participants to join or open an account creating a better user experience. How Are Nonprofits Using Zoom? We see organizations across the sector using the Zoom suite in a surprisingly diverse number of ways:.
The entry level paid plan is Zoom Meetings Pro, which removes the 40 minute limit on free plans. If you expect to purchase 5 or more host licenses or something of equal or greater value , fill out the form below to have a Zoom rep contact you and so we can request a discount on your behalf.
– How to have a free zoom meeting
The attendee list for all meetings lives in the Zoom Account Management > Reports section. Look for Usage Reports, and then click Meeting to find the meeting. The free account entitles you to Zoom meetings with a minute limit when there are more than two participants. You will need to start a new meeting after.